Privacy policy

Effective Date: 1st June , 2024

1. Introduction

INWRDAM is committed to treat your personal data fairly, with integrity, responsibility, security, and transparency. INWRDAM collects and processes personal data in accordance with its internal rules and procedures on the protection of data, to the exclusion of any single national system of law.

This Data Protection and Privacy Notice describes what personal information we may collect and process, the reason for processing, how we use, process and ensure protection of all data provided. It also sets out the options for you to request access, correction, deletion and to object to your data being processed by INWRDAM.

2. Scope of processing activities

This Data Protection and Privacy Notice applies to the:

a. Web-users visiting INWRDAM websites (within the “inwrdam.net” domain name, or any other domain officially owned by INWRDAM) and other online services including INWRDAM social media pages.

b. Participants registering for, and attending, INWRDAM events including virtual events.

c. Personnel and guests entering INWRDAM premises (HQ and decentralized offices).

d. Subscribers to INWRDAM newsletters.

e. Users accessing INWRDAM Knowledge Repository.

f. Users accessing INWRDAM databases, systems, blogs, forum and other similar tools.

g. Competitors responding to INWRDAM’s contests.

In addition to being governed by the INWRDAM Terms and Conditions, individual platforms or tools on INWRDAM’s website may have additional dedicated terms of use. In case of conflict, the present Data Protection and Policy Notice shall apply. For processing activities using INWRDAM apps, please refer to the INWRDAM Privacy Policy for the use of INWRDAM Apps.

If you visit INWRDAM’s website, you may notice links that may direct you to websites and online platforms managed by third parties. The processing of personal data on the third parties’ platforms, including the social media platforms that host INWRDAM’s social media pages, are governed by their own privacy policies.

3. What data do we collect and process?

As reflected in the Terms and Conditions on INWRDAM’s website, except for authorized investigations and to maintain required correspondence files, no other attempts are made to identify individual users or their usage habits. Raw data logs are used to determine the number of users and, occasionally, which general domains are accessing the INWRDAM website. When you visit the INWRDAM website, INWRDAM uses third parties’ platforms that collect anonymous information about users’ browsing behaviour when users visit the website, through the use of cookies. By using the INWRDAM website, users agree that INWRDAM can place cookies on users’ computer, mobile phone or handheld devices.

There may be specific platforms, apps, tools or activities where INWRDAM asks you to provide personal identifiable information (for example, amongst others, full name, date of birth, email and/or postal address, phone number, position/title, company/organisation). This would be for the following processing activities:

- Contacting INWRDAM through INWRDAM website, emails, and other means.

- Subscribing to INWRDAM newsletters.

- Registering to participate in INWRDAM events.

- Downloading INWRDAM apps (see Privacy Policy for the use of INWRDAM application).

- Registering to access INWRDAM databases, blogs, forum.

4. Why do we collect your data?

INWRDAM will only collect and process your personal data for the purpose of INWRDAM activities undertaken within the context of its mandate and in line with its legal framework. So, we may collect your personal data for one or more of the following purposes:

- To allow you to contact us and/or receive information from us;

- To organise or promote INWRDAM events and/or activities;

- To allow you to register to participate in events we organise or co-organise;

- To analyse web statistics and log files, with the aim of improving the functioning of our website;

- To give you access to INWRDAM apps or other platforms;

- To send you INWRDAM newsletters.

5. Who has access to your personal data and to whom is it disclosed?

Any information provided to INWRDAM by users is managed with utmost care and security. It is not used in any manner other than that set out in this Data Protection and Privacy Notice, or in any additional site-specific policies, without users' consent. All INWRDAM employees who have access to, or are associated with, the processing of personal data are under strict obligations of confidentiality in respect of official business matters, including when processing personal data.

Depending on the purpose for which we process your personal data, we may share the necessary information with selected third parties (duly authorized partners or service providers) to perform services for INWRDAM. We make every effort to ensure that those third parties afford a level of protection and safeguards that are the same as or comparable to INWRDAM.

6. How long do we keep your data?

Your personal data will be kept by INWRDAM and its authorized partners and service providers only for as long as necessary for purposes set out in this Notice in accordance with INWRDAM rules.

7. How do we ensure the safeguards of your data?

To prevent unauthorized access, use or disclosure, maintain data accuracy, and ensure the correct use of data, INWRDAM applies adequate security measures and appropriate physical, electronic, and managerial procedures to safeguard and secure the information we process. These measures and procedures are consistent with INWRDAM’s rules, policies and practice, which are aligned with international standards and practices.

8. Requests related to your data

In accordance with INWRDAM internal rules and procedures on data protection, you may make the following requests with regard to your data:

a. Access. You may request confirmation of whether your data is being processed and, if that is the case, request access to your data.

b. Correction. You may request correction or updating of your data.

c. Deletion. You may request deletion of your data. Requests for deletion will be considered, taking into account whether (i) the data is no longer necessary for the processing purpose, or (ii) you have withdrawn your consent to the data processing and there is no other legitimate basis for processing.

d. Objection. If you have been asked, but not yet provided your data, you may object to having your data processed. In this case, you should provide compelling legitimate grounds for your objection.

9. Contact us

If you wish to request for access, correction, deletion, or to object to the use of your personal data, please contact us at info@inwrdam.net.

If you have concerns or require more information regarding the personal data you have provided to us, please contact us at info@inwrdam.net.

10. Changes to data protection and privacy notice

INWRDAM may, at its own discretion, update this Data Protection and Privacy Notice, to reflect changes in our rules and practices.

11. Privileges and Immunities and applicable law

Nothing in this Data Protection and Privacy Notice shall be construed as constituting a waiver of the privileges or immunities of INWRDAM, nor as its acceptance of the jurisdiction of the courts of any country over disputes arising out of this Notice. INWRDAM’s processing of personal data is not governed by any national or regional system of law.